Privacy Policy

Effective Date: 28 May 2025
Last Updated: 28 May 2025

1. Introduction

Welcome to Charlotte Parkinson Photo. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website www.charlotteparkinsonphoto.co.uk, contact us, or use our photography services.

This Privacy Policy is provided in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

2. Who We Are

Charlotte Parkinson Photo
Branding & Lifestyle Photographer
Website: www.charlotteparkinsonphoto.co.uk
Email: info@charlotteparkinsonphoto.co.uk

3. The Data We Collect

We may collect, use, store, and transfer different kinds of personal data including:

a. Identity and Contact Data

  • Name

  • Email address

  • Phone number

  • Postal address (if relevant for booking or delivery of work)

b. Client and Session Details

  • Details you provide about your brand, preferences, or photoshoot requirements

  • Images and videos taken during sessions (with your consent)

c. Technical Data

  • IP address

  • Browser type and version

  • Device type

  • Time zone setting

  • Website usage data via cookies

d. Marketing and Communication Preferences

  • Your preferences in receiving marketing from us

  • Your communication preferences

4. How We Use Your Information

We will only use your personal data when the law allows us to, typically under the following legal bases:

  • Contractual necessity – to provide photography services you have requested

  • Consent – for email marketing or using your images on our website/social media

  • Legal obligation – to comply with legal or tax requirements

  • Legitimate interests – to improve our services or website

Specifically, we use your data to:

  • Communicate with you regarding bookings, sessions, or inquiries

  • Fulfil and deliver photography services and products

  • Send you relevant marketing (only if you opt-in)

  • Manage client records and invoicing

  • Share testimonials or portfolio images (with permission)

  • Improve website functionality and user experience

5. Sharing Your Data

We will never sell your personal data. We may share it with:

  • Trusted service providers such as payment processors, client galleries, and cloud storage providers

  • Professional advisers such as accountants or legal advisers

  • Regulators or legal authorities if required by law

All third parties are required to respect the confidentiality and security of your data.

6. Cookies

We use cookies on our website for functionality, analytics, and performance purposes. You can set your browser to refuse cookies or alert you when cookies are being used.

7. Image Use and Consent

As a photographer, I may wish to share selected images for promotional purposes (e.g., portfolio, social media, blog posts). This will only be done:

  • With your explicit written consent through a model release or usage agreement

  • In line with the terms outlined in your photography contract

You can withdraw consent at any time by contacting me.

8. How Long We Keep Your Data

We keep personal data for as long as necessary:

  • To fulfil the services you requested

  • To comply with tax and legal obligations (typically 6–7 years)

  • For legitimate business purposes (e.g., portfolio archives), unless you request removal

9. Your Rights Under UK GDPR

You have the following rights:

  • Access – to request a copy of your personal data

  • Correction – to request correction of inaccurate data

  • Erasure – to request deletion of your data (in certain circumstances)

  • Objection – to object to processing where we rely on legitimate interests

  • Restriction – to request limited processing of your data

  • Portability – to request data transfer to another provider

  • Withdraw consent – at any time, where consent is used as the basis for processing

To exercise these rights, contact us at: info@charlotteparkinsonphoto.co.uk

10. Data Security

We take reasonable technical and organisational precautions to protect your personal data from loss, misuse, or unauthorised access. This includes secure storage, password protection, and limited access controls.

11. Links to Other Sites

Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to read their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most recent version will always be posted on this page with the effective date updated.

13. Contact Us

If you have any questions about this policy or your personal data, please contact:

Charlotte Parkinson Photo
Email: info@charlotteparkinsonphoto.co.uk
Website: www.charlotteparkinsonphoto.co.uk

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk if you believe your data rights have been violated.